1. Name one owner on the company side
One person should answer questions about priorities, access and what can wait. A group chat without an owner slows every decision on the day.
2. Define when work must continue in the new space
The go-live time decides the sequence. Critical teams and equipment move on a different clock from archive shelves and spare furniture.
3. Decide whether the move is one night or several phases
Phasing by floor or department keeps part of the office working. A single overnight move suits a smaller space when everything can stop together.
4. Make a move list and a leave-behind list
What stays, what is recycled and what is stored should be marked before packing starts. Unmarked furniture becomes a decision in the corridor.
5. Confirm the new floor plan and place labels
Workstation labels that match the floor plan are how a desk, a screen and a chair meet again. Share the plan before moving day.
6. Plan IT disconnection, transport and restart
Agree with your IT owner what Star-S disconnects and what your own supplier handles. Label cables with the same codes as the desks.
7. Agree how archives and confidential papers move
Archives should travel in a known order, in closed boxes, with a person responsible at both ends. Do not mix them with general waste.
8. Check access rights, lifts and loading areas
Book goods lifts, loading bays and evening access in both buildings. A missing code stops the crew even when the van is outside.
9. Decide who dismantles and rebuilds furniture
Desks and screens can be part of the moving scope or left to the company. Write the split into the quote so the hours match the job.
10. Give staff one shared instruction
People need to know what to pack themselves, what to leave, and when their desk will be usable. One note is better than several partial messages.
11. Set a receiving order for moving day
Decide which rooms are filled first so corridors stay open. The owner on site should be able to point to the floor plan.
12. Reserve a final check before normal work resumes
- workstations match the floor plan
- labelled IT is in the agreed place
- archives are closed and counted at a box level you agreed
- the old premises are clear of the items that were supposed to leave
Request a business move quote
Describe the premises, the number of workstations and the date in the business quote form. The plan is confirmed before anything is packed.